Hardware Hackathon Organizing Timeline
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In addition to the timeline in our organizer guide, here are a few extra tips when organizing a hardware hackathon:
Define a core theme
Reserve a large venue with ample power outlets, located near an accessible makerspace, lab, or machine shop
If the event has happened, collect hacker feedback on the components provided
Draft a comprehensive component list (technical and craft supplies) particularly known “good” or “easy to plug and play” hardware components, use hacker feedback from earlier
Estimate quantities based on expected number of teams.
Reserve access to specialized workshop areas
Order components and resources in bulk
Design a component testing plan for new and existing hardware inventory to ensure components work and work well/easily together
Test component(s) in existing hardware inventory to confirm functionality
Recruit mentors, volunteers, and judges from relevant technical and design fields. Aim for diversity
Plan the layout for the hardware lab checkout area and stations
Begin component testing as they arrive
Find and/or write additional documentation for newer hardware enthusiasts on the components in the lab
Plan workshops around registration questions asking for topics participants want to learn about
Finish testing all components
Finalize hardware lab assembly and the component checkout process
Test all power outlets and network connectivity in the venue space
Confirm material stock (e.g., 3D printer filament) in the makerspace
Send out volunteer and judge acceptances
Conduct training sessions
Send out asynchronous resources to participants
Remind participants to download drivers/OS and to Bring Your Own Electronics/Hardware (BYOE/H)
Remind hackers to keep spaces clean
Track broken components to inform the next restock
Run end-of-event component and tool checklist for restock and budget planning
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